Bali Wedding Checklist
Everything you need to organise, in order — a practical, month-by-month checklist for planning your Bali wedding without missing a thing.
How to use this checklist
A Bali wedding has a lot of moving parts, but it becomes simple when you tackle it in the right order. This checklist works backwards from your wedding date in rough phases. If you’re working with a planner — which we recommend for a destination wedding — they’ll handle most of these for you; this list helps you see the whole picture.
9–12 months out: foundations
- Set your budget and a rough guest count (these drive every other decision).
- Choose your wedding planner or organizer.
- Decide on a style — beach, villa, cliffside, resort or elopement.
- Shortlist and book your venue and date (the earlier, the better for peak dates).
- Begin researching legal requirements and which ceremony route you’ll take.
6–9 months out: building the wedding
- Confirm key vendors: catering, photographer, videographer, florist/stylist, hair and makeup, celebrant and entertainment.
- Develop your design and styling direction.
- Open accommodation blocks and share travel information with guests.
- Send save-the-dates or invitations.
- Start gathering legal documents if marrying legally in Bali (some take time).
3–6 months out: locking it in
- Finalise the menu, bar and cake with your caterer.
- Confirm styling details — florals, furniture, lighting, tablescapes.
- Plan guest transport and the weekend itinerary (welcome dinner, day-after brunch).
- Confirm hair and makeup trials and your outfits.
- Review the draft wedding-day timeline (see our timeline guide).
1 month out: the details
- Confirm final guest numbers with all vendors.
- Approve the run-sheet and share it with every supplier.
- Confirm payments and schedules.
- Lock the weather backup plan.
- Pack documents, rings, outfits and anything you’re bringing from home.
Wedding week: relax and arrive
- Arrive in Bali a few days early to settle in and adjust.
- Attend any rehearsal and final venue walk-through.
- Hand everything over to your coordinator and enjoy the lead-up.
- On the day, be present — your team runs the schedule.
Let us carry the list
A checklist is reassuring, but ticking off 50 items across a 12-hour time difference is the hard part. As your planner, we own this entire list on your behalf — sourcing, booking, documenting and coordinating — so you get the calm of being organised without the work. See exactly how in our planning process, then tell us your date and we’ll start ticking boxes.
Planning a wedding in Bali?
Get honest advice and a custom plan from a local Bali wedding planner.